SECURITY ADMINISTRATVE ASSISTANT
University of Maryland Medical System
Full-time
On-site
Baltimore Maryland United States
Company Description
When we say “our community” we mean it.
UMMC Midtown Campus, one of two campuses of the University of Maryland Medical Center, has had a long history of working to keep our community healthy and has grown to become a trusted teaching hospital for medical and surgical care in Baltimore City.
Located in Baltimore’s cultural center near the historic Mount Vernon neighborhood, UMMC Midtown Campus is a 180-bed, community teaching hospital with a focus on helping people manage chronic diseases, including diabetes, hypertension, pulmonary conditions, and infectious diseases.
Job Description
General Summary:
Coordinates all administrative and office functions for the Security Department as assigned. Prepares correspondence, schedules appointments and meetings, maintains files and records, handles telephone inquiries, and completes special projects as directed.
Principal Responsibilities and Tasks:
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by the person in this position.
Arranges meetings, conferences, and appointments and o for Security Department management. Collects, sorts, and distributes department mail.
Accurately completes a variety of word processing documents (letters, memorandums, etc.), spreadsheets, presentation slides, and forms utilizing Microsoft office applications (Word, Excel, PowerPoint, Publisher). Uses other hospital information systems as required.
Establishes and maintains record-keeping systems to ensure that information is readily available as needed. Ensures confidential information is safely maintained. Maintains Security Incident Report files and assists with preparation of reports.
Manages and operates the Hospital ID Card Office. Creates and issues ID cards in accordance with Security and hospital policies and procedures.
Prepares bi-weekly payroll.
Handles purchasing of office supplies, uniforms, and equipment for Security operations. Conducts monthly audits of vendor invoices for accuracy prior to submitting for approval to pay.
Schedules and assists staff with meeting annual training requirements
Maintains vehicle fleet fuel and maintenance records, and schedules service and repairs as necessary.
Participates in the planning and execution of Emergency Management Drills. Cross-trained to cover hospital information desk and assist with Security dispatching operations upon implementation of emergency plans.
Schedules and tracks contractor services (CCTV and locksmith).
Qualifications
Education and Experience
Minimum Associates Degree preferred, however significant related work experience may be substituted. Minimum of three (3) years of job-related experience, preferably in an executive office setting. Must have excellent skills utilizing Microsoft office applications (Word, Excel, PowerPoint, and Publisher).
Knowledge, Skills and Abilities
· Ability to exercise good judgment. Some degree of independent judgment and action is required.
· Must have excellent verbal and written communications skills.
· Ability to maintain attention to detail while simultaneously handling multiple tasks.
· Must be able to establish and maintain a good rapport with contacts listed below.
Must be able to maintain the confidentiality of high level business or other sensitive information that s/he may have access to by nature of his/her position.
· Must be flexible with job assignments as required.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Compensation:
Pay Range: $21.50 - $30.12
Other Compensation (if applicable):
Review the 2025-2026 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at [email protected].
When we say “our community” we mean it.
UMMC Midtown Campus, one of two campuses of the University of Maryland Medical Center, has had a long history of working to keep our community healthy and has grown to become a trusted teaching hospital for medical and surgical care in Baltimore City.
Located in Baltimore’s cultural center near the historic Mount Vernon neighborhood, UMMC Midtown Campus is a 180-bed, community teaching hospital with a focus on helping people manage chronic diseases, including diabetes, hypertension, pulmonary conditions, and infectious diseases.
Job Description
General Summary:
Coordinates all administrative and office functions for the Security Department as assigned. Prepares correspondence, schedules appointments and meetings, maintains files and records, handles telephone inquiries, and completes special projects as directed.
Principal Responsibilities and Tasks:
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by the person in this position.
Arranges meetings, conferences, and appointments and o for Security Department management. Collects, sorts, and distributes department mail.
Accurately completes a variety of word processing documents (letters, memorandums, etc.), spreadsheets, presentation slides, and forms utilizing Microsoft office applications (Word, Excel, PowerPoint, Publisher). Uses other hospital information systems as required.
Establishes and maintains record-keeping systems to ensure that information is readily available as needed. Ensures confidential information is safely maintained. Maintains Security Incident Report files and assists with preparation of reports.
Manages and operates the Hospital ID Card Office. Creates and issues ID cards in accordance with Security and hospital policies and procedures.
Prepares bi-weekly payroll.
Handles purchasing of office supplies, uniforms, and equipment for Security operations. Conducts monthly audits of vendor invoices for accuracy prior to submitting for approval to pay.
Schedules and assists staff with meeting annual training requirements
Maintains vehicle fleet fuel and maintenance records, and schedules service and repairs as necessary.
Participates in the planning and execution of Emergency Management Drills. Cross-trained to cover hospital information desk and assist with Security dispatching operations upon implementation of emergency plans.
Schedules and tracks contractor services (CCTV and locksmith).
Qualifications
Education and Experience
Minimum Associates Degree preferred, however significant related work experience may be substituted. Minimum of three (3) years of job-related experience, preferably in an executive office setting. Must have excellent skills utilizing Microsoft office applications (Word, Excel, PowerPoint, and Publisher).
Knowledge, Skills and Abilities
· Ability to exercise good judgment. Some degree of independent judgment and action is required.
· Must have excellent verbal and written communications skills.
· Ability to maintain attention to detail while simultaneously handling multiple tasks.
· Must be able to establish and maintain a good rapport with contacts listed below.
Must be able to maintain the confidentiality of high level business or other sensitive information that s/he may have access to by nature of his/her position.
· Must be flexible with job assignments as required.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Compensation:
Pay Range: $21.50 - $30.12
Other Compensation (if applicable):
Review the 2025-2026 UMMS Benefits Guide
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at [email protected].